Fee Configuration¶

The Fee Configuration option on the JusticeWeb System Administration page allows you set rates for fees and taxes. These rates will be applied to any request where the fee is specified on the Fee column of the Request Type snap-in. The fees are only applied to payments made from your JusticeWeb Web site.

Note: Requests that do not have a price will not be subject to fees.

To create a new fee, create a new record in the Fee Configuration snap-in and fill out the information in the fields provided.

Field	Description
Code	Type a brief, unique code used to reference the corresponding item description.
Description	Type a description that the user will view in the lists populated by this code table.
Percentage/Amount	Type a numerical amount to represent the percentage or flat-rate amount. Depending on the code type that is selected, this number will either be a percentage or a flat-rate amount. Flat amounts are calculated in dollar amounts. When percentages are used, all fees will be rounded to the nearest cent.
Code Type	Select the correct code type from among the following options: 1 - Percent of Subtotal: Adds the percentage based on the sum of all items in the request. 2 - Flat Amount: Adds a flat rate amount to the subtotal. 3 - Percent of Total: Adds the percentage amount based on the sum of all items plus subtotal fees and flat fees.
Master Code	Select the correct master code to identify what type of fee is being applied: 1 - Tax 2 - Shipping and Handling 3 - Other
Notes	Type any related notes in this free-text field.
Activation Date	Type or select the date from the drop-down calendar that this code table record will become active.
Expiration Date	Type or select the date from the drop-down calendar that this code table record will become active. Use this field to expire fees that are no longer in effect. Create a new fee to update the fee and expire the old one. This will allow your organization to keep a record of which fees were in effect during certain time frames.

Once you have created all the fees that will be applied, you must assign the appropriate fees to the request type that they will be applied to. Do this using the Online Payment Fees field in the Request Type snap-in.

Payment Summary¶

When a JusticeWeb user is finishing a request on the JusticeWeb Web site, the final page of the request - before they are directed to the Payment Portal - will display the payment summary that will break down all the fees that will be applied to the final payment price. The payment summary displays the item price, all fee prices, and a grand total.

Below is an example of how the payment summary will appear on the final page of the request. Each additional fee will be added to the list in the payment summary.

How Fees Are Calculated¶

The following equation demonstrates how fees are calculated into the total price of the request:

Label Description

F Flat Fee I Item Cost P Post Subtotal S Subtotal Fee T Total Fee X Number of Subtotal Fees Y Number of Flat Fees Z Number of Total Fees Round Round to two decimal places (1.11) Grand Total The amount to be paid

Example¶

The following is an example of how a total will be calculated using fees:

In the example above, the price of the item is listed at \$100 and there are three separate fees that are included on this purchase:

Percent of Subtotal Fee - a five percent fee that is applied to the price.
Percent of Subtotal Tax - a five percent tax that is applied to the price.
Flat Rate Fee - a flat rate that added to the price.

All those fees are added to the item price and calculated into the subtotal. Once the subtotal is calculated, another fee, Percent of Total, is added to that for the grand total.