There are a variety of numbers specific to a person that are used to uniquely identify them for various reasons. These numbers can be tracked in JustWare. Each number that is entered when the name record is created (i.e. Driver's License Number, Social Security Number, State ID Number and FBI Print Number) is automatically populated in the Numbers snap-in once the record is saved.
In addition to the main name record numbers, JustWare can track any other number type, determined by your organization. For example, your organization can track numbers used by individuals providing false information about themselves. Investigators often use these numbers, even though they are not actually assigned to the person. This snap-in can also be used to track badge numbers for officers or bar numbers for attorneys.
Numbers that are marked "active" appear in the general name information at the top of the name record. All other numbers can be marked \"inactive\" and tracked for historical purposes. JustWare easily accommodates multiple numbers and number types.
Creating/Editing a Number Record¶
- Click the Numbers snap-in in any open name session.
- Add a new record.
Select or type all required and relevant data for each available field. Some fields may be required while others are not.
Select the type of number from the list.
Note: If you select a custom name number type, [Auto Fill] will appear in the Number field, signifying that the number will be automatically generated as defined by the Auto Name Number Template in [System Administration | Code Tables | Name | Numbers
Type the number in this field.
Tip: A numeric field might have a mask, which will require a certain format or certain characters for a specific number type, as defined by your JustWare Administrator. In this scenario, the numeric field, once selected, is underlined for the number of required characters. An example of a mask is when you complete a phone number field. In this example, you may type three digits between the parentheses for the area code, three digits before the hyphen, and four digits after the hyphen.
Select the Active check box to designate the number as active. Active numbers will appear in the general name information.
Note: You can have only one active number of each number type at one time. The last record of a certain type entered defaults to the active record for that number type unless you clear the Active check box.
A free text field available for tying notes.
Save the session.
Finding a Number Record¶
Search for numbers in one of the following two ways:
- If you know the number: Enter the number in the search bar and press Enter. Records matching your search criteria are displayed in a search session.
- If you know the name with which the number is associated: Open the name session and click the Numbers snap-in. Related numbers are displayed in the Numbers snap-in.