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Case Sealing

Depending on permissions specified for each Security Profile, users can seal elements in JustWare. An entire case can be sealed, restricting access to that case to users who belong to the correct Security Profiles.

In addition to sealing cases, individual rows can also be sealed to provide further restriction to just those rows. However, only certain snap-ins have the ability to seal rows. Rows in the following snap-ins can be sealed: Events, Correspondences, Tasks, Filing Cabinet, Charges, Charge Involvements.

Sealing a Case

To seal a case, select the Sealed checkbox located at the top of a case session.

If you belong to a security profile that has the permission to seal cases but not see sealed cases, a confirmation dialog will appear when you try to save warning you that once you save the session will close.

Note: When copying a sealed case, the newly created case will also be
copied. All other sealed items on that case will also be copied as sealed.

When merging two cases and one of the cases is sealed, the resulting case will be sealed.

Finding and Viewing Sealed Cases

By default, a sealed case will be removed from search results and any reference to that case (i.e. Case Involvements).

If you have permissions to see that sealed cases exist, but not open them, you can view sealed cases by performing a Quick Search, and Advanced Case Search or through a case involvement. You will be restricted from opening the case.

This image shows how a sealed case will be displayed for a user that has permission to see that sealed cases exist but no open them.

If you have permission to open sealed cases, search results and case involvements will function like normal and you will be able to open and work with the case.

Sealing Rows

Depending on permissions specified for each Security Profile, users can seal specific rows on a case in JustWare. Rows that can be sealed are Filing Cabinet, Event, Task, Correspondence, Charges and Charge Involvement rows.

How to Seal a Row

If the proper permissions exist, a Sealed checkbox will be available on the row. Select the box to seal that row.

Remember the following tips when Sealing Rows:

  • When a row is sealed, all of it's children will be sealed.
  • Unsealing a parent row will unseal all of its children.
  • Unsealing a child row (i.e., Charge Involvement) will also unseal its parent row.
  • Sealing a child row will not seal a parent row.

Working with Sealed Rows

If the proper permissions exists, sealed rows will be visible and will function like normal.

Sealed Documents

Separate permissions exist for being able to open and read a sealed Filing Cabinet document. If your security profile has permission to work with the document but not open it, you will see the message "Cannot preview this sealed document" in the preview pane.

Sealed Charges

Since charges are linked to many different types of rows in JustWare, charges have some unique behavior in regards to sealing. Remember the following tips when sealing charges:

  • Sealing a Charge row will seal all the Charge Involvements tied to that Charge.
  • When a Charge Involvement is sealed, all Judgments, Sentences, Credit/Suspends, Financials, Adjusting Entries and Bonds that are linked to the Charge Involvement will also be sealed.
  • A Joint and Several record will only be sealed if all the Charge Involved Parties tied to that account are sealed.
  • When a Charge Involvement is sealed, the name of the Joint and Several account will not change. Case titles are used when naming Joint and Several accounts and your implementation may be configured to show the defendant's name in the case title.