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Preparing Names for Barcoding

In order to assign cases/exhibits to name records, the name records must be designated in JustWare as those that can be assigned cases and exhibits. Name records can represent a person, a room, a filing cabinet, or any other physical location. You can authorize name records to have cases/exhibits assigned to them by creating a name record, if one does not already exist, and then by following these steps:

  1. Create an attribute in the Name Attributes code table with a MasterCode of 1-Assignable Location. This step, if it has not already been done, should be completed by your JustWare Administrator.

  2. Authorize the name record to have cases and exhibits assigned to them.

    1. Click the Attributes snap-in in the name session.

    2. Select an attribute from the Name Attributes drop-down menu that allows a name record to have cases/exhibits assigned to it. (This is an attribute that has an associated MasterCode of 1-Assignable Location.

      Tip: If you do not know which name attributes allow a name record to have cases/exhibits assigned to them, ask your JustWare Administrator to provide you with that information.

    3. Save the session.

  3. Print out the Barcode Masterlist Case and Exhibit Owners Report.

    This report is a quick reference that lists all name records, both persons and physical locations, that may have cases/exhibits assigned to them, as well as their barcodes. Having this list on hand allows for quick reference during the location assignment process.

    1. Open the Reports landing page.
    2. Select Barcode Masterlist Case and Exhibit Owners from the list of system reports.
    3. Click the Print on the Report toolbar. The standard print dialog box will open.