Finding Barcodes¶
Before you can check out an item to a user or location, you will need the barcode. You can find a user's barcode using either of the following ways:
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Using the Barcode Masterlist:
- Select System Reports from the Utilities group.
- Select Barcode Masterlist Case and Exhibit Owners from the list of system reports. A report is generated containing a list of all users authorized to own case files/exhibits and their barcodes.
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Finding the user's name record:
- Search for the name in the Name Quick Search, Name Search, or the Quick Search bar.
- Once you find the user's name record, enter Name view. A report is generated with the user's barcode in the top right corner.
Assigning a Location for a Case/Exhibit (Barcode Scanner)¶
Caution: You must enable full ASCII characters on your scanner before attempting to scan barcodes. Contact your barcode scanner vendor with any questions regarding your barcode scanner.
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In the Utilities group of the Explorer Toolbar, click Location Assignment.
Tip: Alternatively, you may use a barcode scanner to open the Location Assignment feature. A barcode for opening the Location Assignment feature is available on the Barcode Masterlist Case and Exhibit Owners System Report.
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Scan the barcode associated with the name record taking physical possession of the case/exhibit for a period of time or the barcode of the physical location where the case/exhibit will be physically located.
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Scan the barcode of the case and/or exhibit. Rows will automatically be added to the Case and Exhibit snap-ins.
Note: For a case record, you may edit text in the Notes field.
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Save the session. The information in the Location, Case, and Exhibit snap-ins is cleared from the screen.
Location assignment information for cases is updated in the Physical Location and Case Involvement snap-ins of the corresponding case and name sessions.
Location assignment information for exhibits is updated in the Exhibit snap-in of the corresponding case sessions.
Tip: If you scan a barcode while the Location Assignment screen is not open, JustWare will automatically open the name/case session associated with the barcode. For example, if you scan an exhibit's barcode before opening the Location Assignment session, the case session associated with that exhibit will open.